Robust school management software like ours provides a solution to even the tiniest of aspect. The visitors could be managed at a single click.
We make it customized as per the requirement of the school. The system becomes bit more secured for the students. The security in the premises becomes much enhanced when there is a digital system handling the numbers and the details of the visitors to school.
There can be a current gate pass created with a live picture for the ones who are entering school.
Thereafter a checklist for the total visitors of the day could be produced.
We surely do not check the visitors list or even if we do, some days we need to recall or recheck any specific person (for any cause).In case of manual records it becomes very difficult to keep a check or to find the details of the visitor. But in case of a school management system online one can easily spot any name or number. 
We can go back to any date to cross check the details of any visitor or suspect. Also, the admin can check the entire list for any specific day.
Once implemented, this will ease the paper and telephone scheduling. The prior appointments can always be made and approved as per the availability of the concerned person to meet.
This list on ERP can be managed like a school management system offline and can be updated timely as well.
The follow up calls and the meetings can be marked for the reminders.